• Act as liaison between school Administrators and Parents
  • To transact necessary business in the intervals between general PTO meetings.
  • To present a report at the regular meeting of the PTO.
  • To prepare and approve the PTO Budget for the Fiscal Year.
  • To review requests for unbudgeted items
  • Speak on behalf of the PTO to students, teacher and parents
  • Support all the volunteers.
  • Create and communicate meeting agendas
  • Attending Board meetings. 
  • Oversees the overall PTO calendar and adherence to bylaws & procedures.
  • Update the Facebook Page
  • Work with the webmaster to ensure all information on the website is current.
  • Keep tabs on various volunteer event coordinators to see what help they may need.

Vice President:

  • Responsible for communicating with our staff and parent community through writing and sending the bi-weekly e-blast.
  • Updating the Facebook Page
  • Work with the webmaster to ensure all information on the website is current.
  • Provides support to the co-presidents as needed.


  • Time Commitment – Approximately 5 hours per month. One and a half hours, 2x per month (PTO meetings) and 45 minutes, 2x per month (editing minutes and sending to webmaster and office staff)
  • Attend PTO meetings and take detailed, accurate minutes of the meetings (on a laptop during meeting) to document PTO business for the official record.
  • Edit the minutes and email them to appropriate people after they have been approved.


  • Receive all monies of the PTO and shall keep an accurate record of receipts and expenditures.
  • Presides over the Request for Funds Committee and shall perform such duties as may be delegated.
  • Maintain up-to-date, accurate financial records of the PTO.
  • Prepare annual tax return
  • Provide a written and oral financial report of the receipts and expenditures at each PTO meeting.
  • Sign checks to pay bills and disburse funds as authorized.

Volunteer Coordinator:

  • Time Commitment – Approximately 2-4 hours per week for the first six weeks of school. Approximately 1-2 hours per week, plus PTO meetings, thereafter.
  • Recruit Volunteers to provide assistance to PTO Committee Members and our Teachers.
  • Talk with potential volunteers during the  Back to School Picnic then collect the volunteer signup sheets, scans and emails info to the appropriate PTO Committee Members.
  • Organize and lead two “new volunteer” training sessions (one AM/one PM). Includes tour/demo of the work room.
  • Attend monthly PTO meeting to stay informed about needs/programs/events.
  • Check in with Committee Chairs before/after events to offer support/thanks.
  • Stay connected and keep open communication with Committee Chairs to be aware of mid-year recruitment needs.
  • The volunteer support provided by Oak Hills parents is essential for many of the outstanding educational, social and community programs at our school.