October 2013 PTO Meeting Minutes

2:45 – 3:45 p.m. Oak Hills Library


Principal Update: Cheryl Hagseth:

  • Invitation to join BSD partnership kick off, see Cheryl Hagseth if interested.
  • Parent Report Card Info night, 12 parents in attendance, Polly Selby and Chris Amorose presented, another presentation during conference week in the cafeteria
  • Tomorrow night, Oct. 15, TAG night presentation. Will address SUMMA, and options schools, answer any other questions


Treasurer Update:

  • Budget passed out.
  • Will needs to know teachers and number of students per class, needed for party budget.
  • Fundraisers for year have come in.
  • Find out what scrip made last year.
  • Want to create breakdown per student of what we spend PTO $ on.
  • Put together list of potential projects, possibly Google Doc.
  • Readerboard sign info: Jennifer Yamashiro, money left over from past three years. Extra $ needed to spend on a gift to the school (legacy) that reaches the community in another way. OH HOA was a part of the design plans, etc.   Going with Fast Signs to construct the sign, they won the bid from the district. Need to take a vote for spending the money on the project.   Motion approved (with one opposed) to spend money on the sign.


Jog-A-Thon Update/Recap, Cyndie Pelto:

  • Thank you to the staff for supporting JAT and all the classroom interruptions
  • Thank you to the tremendous volunteer support who made the day a huge success
  • Right now, we are still looking for a few raffle prizes.
  • Winners announced Friday, Oct. 18th
  • Brought in just over $25,000. Lots of company match forms turned in.


Bike and Walk to School Recap:

  • Wednesday, October 9th
  • Frustration over Bethany construction and Wash Co not closing the street. Safety concerns overrule the event of the day.
  • Spring Bike and Walk to School Day, will depend on the construction status.
  • Had 225 students participate (down from 350-375 in the past).
  • Need to have more adult volunteers helping with crowd control/passing out prizes, etc. Possible to have Bike and Walk to School Day committee chair? 7:30-8:30am
  • Need to look into obtaining more prizes for ALL students (including bus riders). Possibly supplement the prizes?
  • Not March 19th, moving the date back.


Battle of the Books:

  • Back this year! Thank you to Ms. Caplan. PTO spent money supporting BOB/purchasing books on the list.
  • Certified Staff needs to back the program. Parents are willing to help support it.
  • Cheryl: OBOB, teams of 4-5 students, Teachers helped form groups. Begins in January. Form went home to all 3-5 grade students for interest/permission. Will meet at lunch recess in library. Will schedule once we find out how many students/teams per grade level.
  • Ms. Caplan – Handed out bookmarks and note taking books for each book to interested students. Building excitement!!!
  • Using the Oregon BOB program (statewide)


Request for Funds (RFF):

  • Meeting 10/21 at 2:45pm
  • Teachers need to have RFFs turned in by this Friday


Dinner Night Out:

  • Buffalo Wild Wings give 15% ALL DAY, need Flyer
  • Next Month is Spaghetti Factory
  • Gift Cards are in the GC box
  • Spirit Day and Sock Hop –
  • October 25th 6-8pm
  • Food Vendor, Bro Dogs
  • Food starts at 6pm, dancing starts at 6:30pm
  • Certain 50s Dances taught in PE
  • Spirit Day, dress in 50s attire
  • Admission is a pair of NEW socks for the Beaverton Clothes Closet
  • 5th Grade celebration will do concession sales (popcorn, soda, snacks)
  • FAMILY EVENT, not parents night out.


Conference Meals – Rachel Pines:

  • Tuesday, Wednesday, Thursday
  • Google Doc is available to sign up for meals
  • Tuesday and Wednesday Dinner, Thursday Lunch


Volunteer or Committee Updates:

Movie Night – Monsters University, November 22nd


Parent Questions, concern, feedback:

  • Popcorn Sales , once a month, 5th Grade celebration fundraiser
  • Co-Chair for Field Day
  • Music Class in the classroom/music appreciation, need volunteers for classrooms, see Rachel Pines, Training Session in Art Lit portable
  • Turkey Trot – new website, please sign up.


Next meeting November 18th, 7:00 pm